Condo Management System
The all-in-one platform built for Florida condominium associations — owner portal, online payments, e-voting, maintenance, violations, amenities and document compliance in one secure app.
- Developed & supported in-house
- Web + mobile app
- Florida compliance-ready
- Integrates with gates & cameras
Overview
Running a condominium association means juggling owners, tenants, vendors, budgets, board meetings and a growing list of Florida compliance requirements. Our Condo Management System brings it all together in one easy-to-use platform — developed and supported by 123 Technology Group.
Board members, managers and residents each get the tools they need, on any device, with bank-level security.
Features
Everything Your Association Needs
Owner & Resident Portal
Unit records, owners, tenants, vehicles, pets and emergency contacts — with self-service profile updates.
Online Payments & Accounting
Automated assessments, online payments, reminders, late fees, delinquency tracking and financial reports.
Electronic Voting & Meetings
Secure online elections and votes, meeting notices, agendas and minutes.
Official Records & Documents
Organized, permission-based document library for governing documents, budgets, contracts and inspection reports.
Maintenance & Work Orders
Residents submit requests with photos; managers assign vendors and track every work order to completion.
Violations & Architectural Requests
Document violations, send notices, track hearings and manage ARC applications.
Amenity Reservations
Book clubhouse, party room, guest suites and elevators for move-ins with rules and fees.
Front Desk & Packages
Visitor logs, guest passes and package notifications for concierge and security staff.
Announcements & Messaging
Email, SMS and push notifications to the whole building, a floor or a single unit.
Florida-ready
Built for Florida Condominium Requirements
Florida's condominium laws continue to raise the bar for transparency, record-keeping and building safety. Our platform helps associations stay organized and ready.
- Owner-accessible website/portal for official records
- Structural integrity and milestone inspection document tracking
- Reserve and budget reporting for board meetings
- Meeting notice and posting workflows
- Audit trail of votes, notices and document access
Connected property
The Only Condo Platform Backed by a Technology Team
Because we also install cameras, gates and Galaxy access control, your condo management system can connect to the systems that run the building.
- Resident and vehicle records sync with gate access and LPR
- Guest passes issued from the app open the gate
- Move-ins and move-outs update building door access
- One support number for software and hardware
Get started
Simple Onboarding
- 01
Demo
We walk your board or manager through the platform using your real workflows.
- 02
Data Migration
We import units, owners, balances and documents from your current system or spreadsheets.
- 03
Training
Short sessions for board, management and front-desk staff, plus resident how-to guides.
- 04
Go Live & Support
Launch with resident invitations and ongoing local support.
FAQ
Frequently Asked Questions
Still have questions? Call us — you'll talk to an engineer, not a script.
Is this the same as your HOA Management App?
They share the same foundation. The Condo Management System adds features specific to condominiums — front desk and packages, amenity and elevator reservations, access control integration and Florida condominium record requirements. Single-family HOAs are well served by our HOA Management App.
Can self-managed associations use it?
Yes. It works for self-managed associations, on-site managers and management companies with multiple communities.
Is our data secure?
All data is encrypted in transit and at rest, access is permission-based, and the platform is hosted and backed up by our own IT security team.
Get started
See the Condo Management System in Action
Request a personalized demo for your board or management team.
- Response within one business day
- Free assessment and clear, upfront quote
- Local team based in Boca Raton
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